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Associate, Personal Assistant - 9 month FTC

United Kingdom, England, WokingMarketing

Job description

Purpose of the Role: 

Supporting 3 directors (Directors, Brand Experience, Brand and Creative and Partnerships) to ensure their working days run as efficiently as possible,

enabling them to focus on their responsibilities in the knowledge that administration, logistics and arrangements have been taken care of.

Principal Accountabilities:

  • Provide diary management as required
  • Provide proactive support and management of arrangements
  • Manage varied and changeable travel logistics
  • Provide an effective professional response to all visitors and enquiries by phone and face-to-face
  • Monthly expense and credit card reconciliation
  • Follow administrative systems/processes to support the operation of the business, including assistance with sign off requirements and coordination
  • Assisting with the set-up of meetings, including booking meeting rooms, catering, AV and confirming details with attendees in a timely manner
  • Coordinate and manage meetings and communication with agencies, partners and other external parties
  • Working as part of a team to assist in internal events including distributing tickets and assisting in duties at staff events where required
  • General administration and office maintenance duties, including assistance with specific admin tasks related to Marketing departments
  • Maintain strong working relationships with McLaren Racing teams, EA’s and other business functions

Job requirements

Knowledge, Skills and Experience:

  • Proven experience as an Executive Assistant in a high performance, fast paced organisation, supporting at C-Suite or Director level
  • Experience within a sports or technology company is preferable
  • Proactive approach to situations and uses initiative to resolve issues or improve processes, being comfortable challenging working practices or priorities where improvements can be made.
  • Can be flexible to provide support at often unsociable hours, including evenings and weekends
  • Diary management with cross functional coordination
  • Able to use full MS Office suite to a high standard
  • Use of other digital/IT packages
  • Experience of working within an administrative role with robust administrative skills and the ability to draft documents and correspondence without guidance
  • A proactive approach to supporting senior executives
  • Uses own initiative and offers solutions to problems or improvements to processes where required
  • Effective and unflustered under pressure
  • Has a proactive and resourceful approach
  • Digitally minded
  • Ability to maintain confidentiality
  • Must be able to prioritise a demanding workload whilst keeping in control
  • High attention to detail
  • Strong communication skills and confident dealing with employees and visitors at all levels

Personal Attributes:

These are our core values. They support our vision ‘to deliver the most exciting and inspiring performance in racing and are the things that we believe are most important in the way we live and work within the McLaren Racing family. They should directly inform how we think, how we behave, and how we perform at every level of our team.

What can McLaren offer?

We strive to provide a fun, innovative, collaborative and open culture where everyone’s input is welcome, and everyone feels part of our achievements. We work hard to create a culture of continuous improvement and support this with a proactive approach to management and personal development.

McLaren Racing is based at the iconic McLaren Technology Centre on the edge of Woking. Our large campus includes a gym, swimming pool, restaurant and indoor and outdoor break-out areas, as well as direct access to park land. MTC is connected to Woking mainline station via regular shuttle buses, from which London Waterloo is a 32min train ride.

We encourage hybrid working patterns to give you options to balance your home life and hobbies with your work, and offer a comprehensive package of benefits including private healthcare, car schemes, life insurance and generous pension contributions.