Coordinator, Project Coordinator - PMO

Job description

Purpose of the role:

We have an exciting opportunity for a Project Coordinator to be a part of our new Programme Management Office, this will be an opportunity to work across all areas of the business with the primary purpose of the role being to support the PMO manager and Project Manager in building out a fit for purpose team capable of successfully supporting our people in delivering critical projects as part of the McLaren Racing portfolio.


2021 and beyond is a pivotal period for McLaren Racing, we have an ambitious strategy in order to move back to the front of the grid In F1 and to excite & inspire in doing so. This has brought with it a portfolio of strategic projects, initiatives and change programmes which are being delivered to give us competitive advantage. In order to bring these plans to fruition and to achieve maximum benefits the team need support.


The Project Coordinator will play an important role in supporting, primarily, the Project Manager with the administrative side of all projects to ensure that they remain on track and run smoothly. Daily tasks will involve, but are not limited to, scheduling meetings with relevant stakeholders, creating meeting agendas & meeting minute capturing, producing reporting packs/PowerPoints and supporting the Project Manager or other Project originators with any other administrative tasks. The candidate will bring with them exceptional organizational skills and the ability to multitask across numerous projects at one time whilst being able to continue to hit deadlines.


Another important part of the Coordinators role will involve close collaboration with the PMO Manager to support in two key areas:

1) The PMO Manager will have oversight of the long-term strategies for most areas of the business including projects that will require support, the coordinator will assist in documenting these, carrying out regular reviews and allowing resource planning to be accurately completed.

2)The creation of new standardised templates, frameworks etc. that can be implemented by the Project Manager – this will involve scoping documents, risk registers, project plans amongst others.


Role Dimensions:

This role will report to the Manager, Programme Management Office (PMO manager) as part of a team of three (including this role). The PMO team will report to the Director, Procurement.


Principal Accountabilities:

  • Assist the Project Manager with all administrative tasks across all projects involved in
  • Providing detailed updates to the Project Manager or other stakeholders for any tasks being completed
  • Planning and organising all Project meetings as required by the PMO manager and Project Manager
  • Drafting all meeting agendas and capturing meeting minutes before sharing with project team
  • Chase stakeholders, project owners for updates on progress, adherence to milestones, ensuring evidence is provided if required and flagging of any issues to the project manager
  • Develop and maintain all project document libraries via SharePoint/Teams etc. including document filing, recording and management.
  • Support the Project Manager in creating any required project reports, status updates etc.
  • Support effective communication between the project teams to promote good collaboration
  • Support PMO Manager in maintaining the long-term roadmaps for all functions, ensuring that these are regularly reviewed and available for viewing
  • Support the PMO Manager in taking their ideas and documenting these into new governance frameworks to be applied across all work that is undertaken within the PMO
  • Support the PMO Manager in taking their ideas and documenting these into new Project documentation – including scoping documents, business cases, timelines, risk logs etc. to provide consistency throughout the business

Job requirements

Knowledge, Skills & Experience:

  • Degree educated or equivalent experience of working in a project management/office role previously
  • Previous experience of supporting Project Managers in the successful delivery of projects – desirable
  • Ability to accurately and succinctly capture project meeting notes and actions
  • Expert in MS Office suite, including SharePoint, Teams, planner – Essential
  • Understanding of document management systems, processes and best practices
  • Ability to build strong relationships with a variety of stakeholders across all levels of the business
  • Confident communicator with the ability to translate complex information succinctly to suit the audience


Personal Attributes:

  • Highly organized individual who can work effectively under intense pressure, to critical deadlines
  • Ability to multi-task over several on-going projects, and able to define priorities whilst managing time appropriately
  • Excellent verbal and written communication skills are essential to work closely with team members and managers, and effectively manage problems as they occur.
  • Someone with a positive outlook who also helps the entire team stay positive and motivated.
  • Keen problem solver, who enjoys tackling complex challenges and finding solutions
  • Flexible individual who can react to a changing environment and maintain course


Ingenuity

  • We never stop pushing forward
  • We look for advantage in everything
  • We bring creativity to challenges
  • We strive for simplicity


Energy

  • We bring energy to everything we do
  • We connect people to the thrill of racing
  • We share passion for our great sport
  • We never give up


Humility

  • We are respectful
  • We roll up our sleeves
  • We serve the team
  • We are custodians of our legacy


Openness

  • We are open minded and curious
  • We own failures, learn and improve
  • We communicate with clarity and honesty
  • We are open to challenge


Bravery

  • We are at our best when we’re at our bravest
  • We embrace opportunity
  • We take responsibility for our actions
  • We believe in what we do