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Office Manager - Electric Racing

Hybrid
  • Bicester, England, United Kingdom
Electric Racing

Job description

At NEOM McLaren Electric Racing, our ambition is to win races and championships. We love the challenge of competing against the best, pushing the limits of performance and technology, while inspiring our people to pursue innovation and unlock their potential in the ever-growing world of

motorsport.


McLaren Racing’s entry in Extreme E and Formula E aims to accelerate McLaren Racing’s sustainability journey and reach a new, more diverse global audience and workforce. Based on the unique Bicester Heritage site, the Extreme E and Formula E teams combined are known as NEOM McLaren Electric Racing.


The Office Manager plays a critical role in our journey and the team’s performance.


This multifaceted position requires strong organisational skills, problem-solving abilities, and a hands-on approach to manage office operations, facilities management, and provide high-level administrative support to our MD & Team Principal and other members of the Senior Leadership Team.

The ideal candidate will be people focussed and passionate about creating a dynamic working environment. The individual will excel at juggling diverse responsibilities, working on various impactful projects to help make Electric Racing a great place to work. This role is truly varied with no two days the same.


The position reports into the People Team – Electric Racing.


Key Accountabilities:

Office Management:

  • Be the face of Electric Racing, welcoming guests to our office, ensuring a positive experience for all.
  • Act as the primary point of contact for day-to-day office operations including visitor management, workspace planning, supplies, equipment, and services.
  • Implement and enforce office policies and procedures to ensure a safe, productive, and great work environment.
  • Organise team events and meetings.
  • Provide administrative support to the MD & Team Principal and members of the SLT including managing calendars, scheduling meetings and complex travel arrangements.
  • Prepare and distribute reports, minutes and presentations on behalf of the MD & Team Principal and the Senior Leadership Team.
  • Conduct research, compile data, and prepare briefing materials and agendas for meetings and presentations.
  • Assist with onboarding new employees.
  • Distribute team communications through the appropriate communication channels – email, briefings or digital signage.


Facilities Management:

  • Develop and maintain relationships with vendors and contractors for facility maintenance, repairs, cleaning and renovations, across Bicester Heritage and McLaren Services.
  • Coordinate facility-related projects.
  • Implement and oversee emergency preparedness procedures, including evacuation plans, first aid provisions, and safety drills.
  • Manage on site security processes including key strategy and alarm process.
  • Manage Sustainability reporting including purchasing data, utility data, waste reports, and mileage.
  • Ensure compliance with health and safety regulations and standards within the workplace.
  • Conduct regular risk assessments and implement measures to mitigate workplace hazards and ensure employee well-being.


Stakeholder Management & Communication

  • Promote a service mentality and partnership approach to build and maintain excellent working relationships with internal and external stakeholders to ensure their appropriate engagement and involvement.
  • Work proactively and collaboratively across the team to support the development of key processes and systems and the delivery of key projects.
  • Successfully implement continuous improvements to processes with the customer needs at the heart of its focus and enhancing the overall employee experience.
  • Strong and professional communication across multiple stakeholder groups and channels.

Job requirements

Knowledge, Skills and Experiences

  • Previous demonstrable administrative and facilities management experience.
  • Able to prioritise a demanding workload and working effectively to deadlines.
  • Excellent communication skills, both written and verbal.
  • High attention to detail, and accuracy of information.
  • Able to identify and implement continuous improvements to key day to day activities.
  • Strong relationship building and stakeholder management.
  • Comfortable working in a fast-paced environment.
  • A track record of getting things done.
  • Proactive attitude with a hands-on approach to resolving issues and improving processes.
  • MS Office - proficient to at least intermediate level Excel, Word, PowerPoint.

What can McLaren offer?

We strive to provide a fun, innovative, collaborative and open culture where everyone’s input is welcome, and everyone feels part of our achievements. We work hard to create a culture of continuous improvement and support this with a proactive approach to management and personal development.


NEOM McLaren Electric Racing is based at the Bicester Heritage site on the edge of Bicester. There are multiple lunch options all within a walkable distance as well as on-site kitchen facilities, indoor and outdoor break-out areas. The site is 1 mile from Bicester North Train Station with regular trains from London and Birmingham.


We encourage hybrid working patterns to give you options to balance your home life and hobbies with your work, and offer a comprehensive package of benefits including private healthcare, car schemes, life insurance and generous pension contributions.

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