Executive Assistant

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you’ll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us:

Innovative – Respectful – Inclusive – Energetic – Brave

Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves.

Purpose of the Role:

The Executive Assistant will provide comprehensive, one-to-one support to a senior executive, managing both professional administrative functions and select personal and household responsibilities. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment.

Principal Accountabilities:

• Serve as the primary point of contact for the executive, managing calls, emails, correspondence, and inquiries with professionalism and discretion.

• Manage the executive’s calendar—both business and personal—scheduling meetings, appointments, family activities, and coordinating all related logistics.

• Prepare and organize meeting materials, book rooms, and confirm details with attendees to ensure seamless execution.

• Create, update, and distribute documents, reports, presentations, and internal communications.

• Coordinate all travel arrangements for the executive—business and personal—including flights, hotels, ground transportation, itineraries, and working with internal travel coordinator when needed.

• Manage personal errands, deliveries, returns, and any ad-hoc tasks that arise to support the executive’s daily life.

• Assist with planning and supporting corporate or personal events, including invitations, attendee coordination, and on-site support.

• Support the executive with both professional and personal communications, including responding to shared inboxes as requested.

• Maintain strict confidentiality across all business, personal, and household matters.

Knowledge, Skills and Experience:

• 3–7+ years of experience as an Executive Assistant or similar high-level support role, preferably supporting a single executive or principal.

• Experience balancing both corporate administrative duties and personal/household management.

• Proven track record managing complex calendars, domestic and international travel, and sensitive communications.

• Experience handling confidential information and working in roles requiring a high degree of discretion and trust.

• Prior experience working in a fast-paced environment with shifting priorities.

Total Rewards:

•  Comprehensive Medical, Dental, & Vision benefits

• 401(k) Retirement match

• Voluntary life, short-term and long-term disability benefits

• Annual bonus plan

• Competitive time off plan

• Company discounts, including kit apparel

Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws